Key Role

The nonprofit corporate secretary operates as the custodian of the corporation’s records. This duty involves ensuring the organizational records are maintained according to law and are available upon request by authorized board members or executive management. This includes updating the organization’s bylaws, filing the annual returns with the Corporate Affairs Commission, along with keeping accurate and up-to-date records of the organization’s membership, board minutes, financial reports and other important documents.

The nonprofit corporate secretary manages the administrative and general communications of the organization’s board of directors and its executive management staff. Typical duties in a nonprofit board secretary job description may include arranging conference calls, answering phone calls from donors or grantors, scheduling meetings, compiling data and preparing reports for the board.